Expense management
Reconcile at record speed
Cut expense processing time by up to 87%¹
Pull in receipts instantly, sync expenses to your accounting software, and keep approvals efficient with automated workflows.
Capture receipts in a snap
Over 50% of receipts are collected within 24 hours,² because they only take a second to submit. Team members simply snap a photo or forward it via email. Our AI does the rest, matching the receipt to the right transaction with up to 98% accuracy.³
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Every expense, auto-filled
With Optical Character Recognition (OCR) technology, we scan receipts and auto-fill tax rates, transaction amounts, and dates — even highlighting mismatches. Our AI also learns from every expense submitted and automatically categorises the rest to save you time.
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Stick to policy. Approve at speed.
| Customise approvals⁴ | Build your own approval processes so expenses always reach the right eyes. | |
| Request repayments | Wrong card used? Ask employees to repay out-of-policy spend from their personal card in seconds. | |
| Auto-freeze cards | No need to chase receipts. Auto-freeze cards with late expenses to reduce overdue submissions by 70%.⁵ |
Set your workflows to run themselves
Turn manual finance tasks into background processes that just work. Connect your Business account to your accounting software to automatically sync your data, or create custom workflows with our Business API.
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Track every mile with precision
Save time and keep your reporting accurate with our built-in mileage claims tool. Employees just enter their starting point and destination, then submit the expense for approval, with the right country rates applied automatically.
From receipt to reimbursement, fast
Manage every reimbursement with all the information you need in one place. View receipts, send instant payouts, and maintain full visibility from start to finish.
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- “Revolut Business has completely transformed how we manage expenses for our tour leaders. What used to be a slow and manual process is now seamless and automated.”Dr Massimo Grossi, CEO • Kel 12
- “It's a game changer. Just use cards and upload expenses to the app. Approved spend syncs to our accounting system.”Arthur Edson, Head of Finance • Wild
Save hours on expense management with Revolut Business
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FAQs
Expense management and spend management are often used interchangeably. Although the processes overlap, spend management focuses on controlling spend before it happens, while expense management is the process of logging and reporting spend afterwards.
With Revolut Business, you can do both. Easily manage spend by setting card controls like spending limits, permitted categories, and trusted merchants. Then, collect employee expenses as they happen, and easily approve them with all the information you need in one place.
Our tools help you keep your team on top of their expenses, while automating admin-heavy tasks like matching receipts to spend.
Learn more about Expenses.Expense management allows businesses to capture, categorise, and reconcile all spend in one place. For reporting, it's important to track and review team spend accurately, including outgoing debit card transactions and transfers.
Managing expenses manually can be time-consuming and lead to costly errors. That's why many businesses look for automated expense management tools that speed up the process and ensure accuracy.
Learn how our expense management tools can help.Expense management is important for any business with regular spend across several departments.
Automate and save hours on expense management using our tools, so you can focus on the projects that matter most to your business.
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¹Based on the average time saved when using Revolut Business’ automated expense management process compared to manual expense processing, according to internal Revolut Business data as of Q4 2025. This percentage is illustrative of time that could be saved using our automation tools, but is not guaranteed.
²Based on internal Revolut Business data from Q4 2025. This percentage is illustrative of time that could be saved using our automation tools, but is not guaranteed.
³Based on internal Revolut Business data as of Q4 2025. We prioritise accuracy, but recommend manual matching if the receipt scan is not satisfactory.
⁴Approval processes, Business API, and some accounting integrations are available on our Grow, Scale, and Enterprise plans only.
⁵Based on an internal analysis of expenses submitted within 30 days in Q4 2025, comparing cards with and without auto-freeze rules enabled.